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If you are looking for a document that outlines the specifications and scope of a project, and invites suppliers to respond, then you are talking about a request for proposal, (RFP). These can be used to compare different suppliers and help you identify which one is right for your school.
Our colleagues at Veracross have put together this handy document, based on their experience working with hundreds of schools.
Fill out the form and see what you should be doing to develop an RFP that works for you and your school.
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